Planning a wedding can be daunting, but don’t panic—we’ve put together this handy guide to help you every step of the way, with some expert advice from Evelyn Mills (Founder of Marriage Maestros), Karen Wang (Founder of Tiara Wedding & Event Planning) and Elle Chui (Director of Only Mine).

 Skip to: +12 months | 10-12 months | 6-8 months | 3 months | 2 months | 2-4 weeks | 1 week | 1 day | On the day

Date to wedding: +12 months

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 Photo: Thinkstock

“Listen to your heart and trust your instincts. Take time and care when choosing your wedding planner and vendors—make sure they understand your vision. It is imperative to work with professionals that you feel absolutely comfortable with and can entrust to do the best job,”

- Evelyn Mills, Marriage Maestros

  • Announce your engagement
  • Pick a date for the wedding
  • Set your wedding budget
  • Engage a good wedding planner
  • Start putting together your guest list
  • Research options for your venue and book it
  • Invite people to be part of your bridal party
  • Start researching and collecting ideas for your theme

Date to wedding: 10-12 months

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 Photo: Thinkstock

“Less is more. Limit your outfits. Spend less time on changing your wardrobe and more time with your guests. Nothing is worse than an absent bride at her own wedding.”

- Evelyn Mills, Marriage Maestros

  • Start putting together the full programme (including festivities before and after the big day) with your wedding planner  
  • Finalise the design of your invitations and other stationery and have them printed
  • Buy cake coupons to include in the invitations, if it’s a Chinese wedding  
  • Start looking around for your wedding dress. Ideally, you should have bought your dress about 10 months ahead of time
  • Start looking around for the other dresses (such as an evening gown) that you will wear  
  • Confirm bookings for all vendors, such as the florist, videographer, photographer, make-up artist, hairstylist, marriage celebrant, musicians and other entertainers
  • Send out your save-the-date cards

Date to wedding: 6-8 months

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Photo: Thinkstock

“It’s a family affair. Be respectful of and sensitive to your family’s wishes and desires. Get your wedding planner to help mediate and accommodate differences in opinions and cultural traditions.”

- Evelyn Mills, Marriage Maestros 

  • Send out your invitations
  • Do your pre-wedding photo shoot
  • Book your celebrant and/or pastor
  • Choose and order the wedding favours
  • Finalise the look for your wedding party and collect their measurements
  • Start planning your honeymoon

Date to wedding: 3 months

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 Photo: Thinkstock

“There will definitely be some stressful moments along the way. Just remember that it will all come together in the end and that it will be a fun and fabulous occasion.”

- Elle Chui, Only Mine 

  • Register your Notice of Intended Marriage, if you are getting married in Hong Kong or planning to register in Hong Kong
  • Draft the schedule for the wedding day
  • Choose your wedding cake
  • Sign up for dance lessons, if that is part of your plan
  • Choose your wedding bands
  • Contact people on your guest list who have yet to reply to the invitation

Date to wedding: 2 months

Photo: Courtesy of Bloom East

“Try to delegate as many of the duties as possible to your wedding party but avoid assigning them to just one person.”

- Elle Chui, Only Mine

  • Work with the venue to finalise sound and lighting arrangements
  • Finalise the style of the floral arrangements and other decorations
  • Finalise the menu and drinks selection
  • Arrange all the transport for the day—for you, the wedding party, guests and the crew
  • Finalise the design of items such as menus, place cards and table cards, and have them printed
  • Buy the guestbook, pens and ring pillow
  • Prepare a list of duties for the wedding party and family members
  • Confirm hotel reservations for guests flying in from overseas and for yourself- Invite someone to be the master of ceremonies at the reception

Date to wedding: 2-4 weeks

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 Photo: Thinkstock

“For a Western wedding, couples normally will have the rehearsal and rehearsal dinner the night before the wedding. However, we prefer to do it with all the bridesmaids and groomsmen at least two weeks before the wedding if possible.”

- Karen Wang, Tiara Wedding & Event Planning

  • Make sure all outfits for the wedding party and the parents are ready
  • Finalise your accessories for the day
  • Put together the playlist for both the ceremony and the reception
  • Final fitting for your bridal gown
  • Finalise the rundown and send it to all the vendors, such as the venue, photographer, videographer, band, make-up artist, hairstylist and celebrant/pastor
  • Send out the rundown to everyone in the wedding party
  • Finalise the delivery details with your vendors
  • Meet with the master of ceremonies to discuss the final programme
  • Send the final number of guests and final seating arrangements to the venue
  • Collect any photos and albums from the pre-wedding shoot that will be displayed at the wedding
  • Pick up the wedding gown and tuxedo
  • Schedule a facial

Date to wedding: 1 Week

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 Photo: Thinkstock

 “Normally, the bride and groom have lots of errands to run just before the wedding day. Try to avoid this and do it all a few days earlier.”

- Karen Wang, Tiara Wedding & Event Planning

  • Send all wedding favours, stationery (such as menus and place cards), photos, candleholders and other accessories that will be used to style the wedding to the venue
  • Finalise the programme for the wedding ceremony
  • Finalise your vows for the ceremony, if you are writing your own vows
  • Schedule a manicure and pedicure
  • Prepare any cash payments for vendors that will be needed on the day, and brief whoever will be in charge of them 

Date to wedding: 1 day 

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 Photo: Thinkstock

  • Check into the hotel. Once you are in the room, immediately hang up your wedding dress and any other gowns that you will be wearing
  • Store all jewellery and other valuables in the safe
  • Rehearsal for the ceremony
  • Pass your gifts to the wedding party
  • Make sure you have printouts of the rundown or delegate this task to someone in the wedding party

The Wedding Day

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 Photo: Thinkstock

“You and your fiancé only have one day in your lives to be the bride and groom, so relax and remember that everything has already been confirmed—enjoy the outcome and stay happy.”

- Karen Wang, Tiara Wedding & Event Planning

  • Make sure that you have your vows on hand (if you wrote your own), as well as your speech
  • Double check that your wedding planner knows who is the point of contact in your wedding party
  • Relax and enjoy the day!

 After the Wedding

  • Make arrangements to dry-clean and prepare your wedding dress for storage
  • Write thank-you notes to your wedding party, the guests and the vendors
  • Settle any remaining payments

Marriage Maestros, Shop 3, Guardian House, 32 Oi Kwan Road, Wan Chai, +852 2546 0085, weddings@marriagemaestros.com

Tiara Wedding & Event Planning, 19B, Carfield Commercial Building, 75–77 Wyndham Street, Central, +852 2840 0401, info@tiara.hk

Only Mine, 21A, Wing Sing Commercial Centre, 12–16 Wing Lok Street, Sheung Wan, +852 2185 7221, hello@onlymine.hk

 See also: The Ultimate Guide To Hong Kong Wedding Venues

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Tags: Wedding, Wedding Preparation, Guide, Bride-to-be, Wedding Planning, To Do List